Terms & Conditions
Rollesby Events
Last updated: 17 October 2026

1. About These Terms
Welcome to Rollesby Events. These Terms & Conditions govern your use of our website, members' area, event registration and RSVP facilities, and related services.
By accessing our website, creating a members' account, submitting an event RSVP or using our services, you agree to comply with these terms.
If you do not agree to these terms, please do not use the relevant website services.
Organisation: Rollesby Events
Organisation name: Rollesby EventsContact email: Rollesbyevents@gmail.comWebsite: www.rollesbyevents.co.uk / wwwrollesbyevents.com
In these terms, “we”, “us” and “our” refer to Rollesby Events. “You” and “your” refer to any person accessing our website or using our services.
2. About Rollesby Events
Rollesby Events is a community group or not-for-profit organisation that supports community activities and organises events.
Our activities may include community gatherings, member events, fundraising activities and other events communicated through our website.
We reserve the right to update, change or discontinue website features and activities where reasonably necessary, subject to any applicable legal obligations or existing commitments.
3. Use of Our Website
You agree to use our website lawfully and responsibly.
You must not:

• Use the website for unlawful, fraudulent or misleading purposes.

• Attempt to gain unauthorised access to our systems, accounts or data.

• Interfere with the operation, security or availability of the website.

• Upload malicious software or harmful content.

• Use our contact forms or services to send spam, abusive messages or inappropriate material.

• Misuse another person's account or personal information.

We may restrict or suspend access where we reasonably believe these terms have been breached or where necessary to protect our website, members or organisation.
4. Members' Accounts
Some website features are available only to registered members.
When creating an account, you agree to provide accurate information and keep your account details up to date.
You are responsible for maintaining the confidentiality of your login credentials and for activities carried out through your account, except where unauthorised use arises through circumstances for which you are not responsible.
You must notify us promptly if you believe your account has been compromised.
You must not:

• Create an account using another person's identity without permission.

• Share access in a way that compromises account security.

• Attempt to access another member's account.

• Use the members' area for unauthorised commercial activity or harassment.

We may suspend or terminate an account where reasonably necessary because of misuse, a security concern or a serious breach of these terms. Where appropriate, we will provide an explanation and an opportunity to resolve the issue.
5. Events and RSVPs
Our website may allow members or invited guests to register interest in events and submit RSVPs.
When submitting an RSVP, you agree to provide accurate information and update your response if your plans change.
An RSVP may be used to estimate attendance, manage event capacity, prepare guest lists and communicate relevant event information.
An RSVP does not necessarily guarantee a place at an event. Where an event requires confirmation, has limited capacity or is invitation-only, we will communicate any applicable conditions.
You must not register false attendees, reserve places dishonestly or deliberately interfere with event bookings.
Where you register guests, you are responsible for providing accurate information and, where required, obtaining their permission to share it.
6. Event Changes and Cancellations
We will make reasonable efforts to deliver events as advertised. However, events may occasionally need to be changed, postponed or cancelled because of circumstances such as venue availability, safety concerns, severe weather, insufficient attendance, supplier issues or other events beyond our reasonable control.
Where reasonably practicable, we will notify registered attendees of significant changes using the contact details they provided.
If an event is cancelled or changed, any available alternatives, refunds or other arrangements will depend on the event's specific terms, whether any fee was paid, and applicable law.
These terms do not exclude any rights you may have under applicable consumer or other legislation.
7. Donations and Fundraising
Rollesby Events accepts donations through a third-party donation platform.
Donations are generally processed by the relevant platform or payment provider and are subject to that provider's applicable terms and payment procedures.
By making a donation, you confirm that you are authorised to use the payment method and that the information you provide is accurate.
Unless otherwise stated, donations are voluntary contributions intended to support Rollesby Events' community activities and purposes.
Before donating, please check any information provided about the intended use of a particular fundraising appeal.
Donations are not automatically refundable. If you believe you have made a payment in error, made a duplicate donation or experienced an unauthorised transaction, please contact us and the relevant donation platform as soon as possible. We will consider the circumstances and any applicable legal requirements.
Nothing in these terms removes any refund or other rights that apply by law.
Where Gift Aid is offered, eligibility and declarations are subject to the applicable HMRC requirements.
8. Fees, Tickets and Payments
Where an event or activity involves a fee, ticket purchase or other payment, the relevant price, payment method and any event-specific conditions will be communicated before you commit to the transaction.
Unless expressly stated otherwise, a donation is separate from any ticket purchase or event fee.
Payments handled by third-party providers may also be subject to their own terms and conditions.
If you have a question about a payment, please contact us at [INSERT CONTACT EMAIL] and include relevant transaction information without sending full payment card details.
9. Conduct at Events
We aim to provide welcoming, respectful and safe environments for our community.
All attendees are expected to:

• Treat organisers, volunteers, members, suppliers and other guests respectfully.

• Follow reasonable instructions from event organisers and venue staff.

• Comply with venue rules and applicable laws.

• Avoid harassment, discrimination, threatening behaviour or violence.

• Respect other attendees' privacy and personal boundaries.

• Take reasonable care of venues, equipment and property.

We may refuse entry to, or ask an attendee to leave, an event where reasonably necessary because of serious misconduct, safety concerns or a breach of event rules.
Any action taken will be proportionate to the circumstances and subject to applicable law.
10. Photography, Video and Publicity
Photography or video recording may take place at some events for documentation, community updates or promotional purposes.
Where we intend to use identifiable images of attendees, we will handle them in accordance with applicable privacy and data protection requirements and obtain consent where required.
If you have concerns about being photographed or appearing in published material, please contact the event organiser or [INSERT CONTACT EMAIL] before or during the event where practicable.
Separate event notices or consent arrangements may apply to particular activities.
11. Intellectual Property
Unless otherwise stated, the content on our website, including our text, logos, graphics, photographs and other materials, is owned by Rollesby Events or used with permission.
You may view and print content for your personal, non-commercial use.
You must not reproduce, distribute, modify, commercially exploit or republish our content without permission, except where permitted by law.
If you submit content to us, you confirm that you have the necessary rights to share it. You retain ownership of your content, but grant us permission to use it for the purpose for which it was submitted, subject to any agreed terms and applicable law.
12. Third-Party Websites and Services
Our website may link to external services, including donation platforms, payment processors, social media websites and event-related resources.
These third-party services operate under their own terms and policies. We do not control their services and are not responsible for their content or practices, except where responsibility cannot lawfully be excluded.
You should review the applicable terms before using an external service or making a payment.
13. Privacy and Personal Information
We process personal information in accordance with our Privacy Policy.
Information provided through contact forms, member registrations, RSVPs and donations may be used to administer our activities, communicate with you, maintain appropriate records and meet legal obligations.
Please read our Privacy Policy for further information about how your information is collected, used, shared and retained.
Privacy Policy: [INSERT PRIVACY POLICY URL]
14. Website Availability and Accuracy
We aim to keep our website accurate, secure and available. However, we cannot guarantee uninterrupted access or that all content will always be complete, current or error-free.
We may update, maintain, suspend or withdraw website features where reasonably necessary.
Event details, schedules, locations and availability may change. Please check the latest communications supplied by Rollesby Events before attending an event.
15. Liability
We do not exclude or limit liability where doing so would be unlawful.
To the extent permitted by law, we are not responsible for losses arising from your misuse of our website, reliance on outdated information or circumstances beyond our reasonable control.
Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot lawfully be excluded or limited.
Any responsibility for loss, damage or injury associated with attending an event will be determined in accordance with applicable law and the circumstances involved.
16. Circumstances Beyond Our Control
We will not be responsible for delays or failures to perform obligations where these result from circumstances beyond our reasonable control, provided that this clause does not remove any rights or obligations that apply under the law.
Where such circumstances affect an event, we will make reasonable efforts to communicate relevant changes and consider appropriate alternative arrangements.
17. Changes to These Terms
We may amend these Terms & Conditions from time to time to reflect changes to our activities, website features or legal obligations.
The latest version will be published on our website with an updated revision date.
Changes will not remove any legal rights you have. Where a significant change affects an existing booking or arrangement, we will take reasonable steps to communicate it where appropriate.
18. Complaints and Contact
If you have a question, concern or complaint about our website, membership services, donations or events, please contact us:
Rollesby Events
Email: [INSERT CONTACT EMAIL]
Address: [INSERT ORGANISATION ADDRESS]
We will make reasonable efforts to review and respond to your enquiry.
19. Governing Law
These Terms & Conditions are governed by the laws of England and Wales, unless another law must apply in the circumstances.
Any disputes will be subject to the jurisdiction of the courts of England and Wales, subject to any mandatory legal protections or jurisdictional rights that apply.
20. Severability
If any provision of these terms is found to be unlawful, invalid or unenforceable, the remaining provisions will continue to apply to the extent permitted by law.
21. Entire Agreement
These terms, together with any applicable event-specific conditions and our Privacy Policy, describe the general conditions governing your use of the Rollesby Events website and services.
Where specific event terms apply, they should be read alongside these general terms. If there is a conflict, the applicable terms will be interpreted in accordance with the law and the circumstances.